Do I have to make my own hotel reservation?

Yes. Call the venue hotel and mention IconSpace2015 to receive the discounted conference room rate.

Fees & Registration

When and how do I pay the conference fee?

For international participants, payment can be made online by credit card or bank transfer managed by EDAS conference system after the registration.

What is included in my conference fee?

Full access into the conference, conference materials including proceeding in a CD ROM, all refreshments and conference lunches are included.

Are there special discounts to attend the conference?

Yes. Early-bird payment discounts and IEEE member rates are available.


My address has changed. How do I ensure that a copy of my paper gets mailed to me?

E-mail [email protected] or your staff editor stating the title of your paper, the DOI number provided to at the bottom of your paper’s first page, and your new address.

Who should I contact about corrections to errors in a published paper?

Please go to the Journals and Magazines listing page for contact information on each publication.

I have some material in my paper that has been used in a non-IEEE publication. Do I need formal permission to print this material in my IEEE paper?

Please visit the IEEE Intellectual Property Rights Web site for more information.

How do I subscribe to a publication?

Contact the Customer Service Department of the IEEE at [email protected]


I have not yet received the reprints of my paper. Who can I contact to find out their status, or for a problem or question I have regarding my invoice?

You may send an e-mail to [email protected] for information regarding your reprints. Please supply the six-digit Digital Object Identifier (DOI) number provided to you on the top of the reprint order form, or at the bottom of your paper’s first page.

Do IEEE abstract and index partners such as Thomson Reuters or Elsevier make corrections to the abstract or index records corrected in IEEE Xplore?

Unfortunately, not all partners accept updated records from publishers. However, if a user of that index service links over to IEEE, they will be presented with the most up-to-date information on that article, including corrections and annotations on the abstract page.

It appears my name has been transposed on my IEEE paper. How can I correct this?

Much of IEEE Xplore’s metadata comes from IET’s Inspec. Where this is not the case, Inspec style and policies are still generally followed. In some cases it is difficult to differentiate between first name(s) and last name (family name). Inspec therefore captures the names exactly as in the original document without abbreviation or punctuation and IEEE Xplore displays the same. For information on author name searching and related data policies, please download Author Searching on Inspec (PDF, 291 KB).

I have authored a published Conference paper that has errors in it. Who should I contact if I wish to have a correction to the information made?

IEEE policy is that the PDF version of an article in the IEEE Xplore digital library is the published version of record, and cannot be changed. However, IEEE will review the error, and if appropriate, will make a change to the bibliographic metadata record and annotate the bibliographic record associated with the article. For further assistance, you can e-mail [email protected] stating the title of the paper, the Conference name, and the correction requested.

Do all abstract and index partners include all of IEEE content?

Not all abstract and index partners include the same information and in some instances, titles are submitted for editorial evaluation. It is best to e-mail [email protected] for more information.

What if I do not find my paper in an abstract or index partner database?

You should contact [email protected] if you feel your paper was erroneously not indexed. In which index and abstract databases does IEEE include bibliographic records? IEEE content is indexed by Google and has agreements in place with other publishers and services to include IEEE papers in their online and print indexes. Examples include INSPEC, Thomson Reuters’ Web of Science, Ei Engineering, and Village. For a complete listing, please click the Publishing and Indexing Partners link on the “Welcome to IEEE Xplore” help page.

How long after my article is viewable in IEEE Xplore will it be viewable in abstract and index databases?

IEEE sends regular updates to all abstract and index partners as they are loaded in IEEE Xplore. However, IEEE does not control how long the abstract or indexing will take at the partner site. IEEE recommends you allow 12 weeks from the time you first viewed it in IEEE Xplore. If you find it is still not in a partner’s database, you should send an e-mail to [email protected]

When will my conference be viewable in IEEE Xplore?

Inclusion in IEEE Xplore normally takes 30 days from receipt. If this time period has passed, you can inquire by sending an e-mail to [email protected] For other papers, e-mail [email protected]

When will my paper be available in print? Also, when will my printed, bound copy arrive? Will all my co-authors receive copies as well?

Please e-mail [email protected] or your staff editor and IEEE will provide the status. You will need to check the “Information for Authors” Web page for your publication to find out whether your co-authors will receive complimentary copies of the printed publication.

What form will my proof copy take? Will it be e-mailed to me?

Your proof will be in IEEE format, and once your paper is ready for review, you will receive an e-mail notification from the Techincal Program Committee Chair. Once you log in to the Web site, you will have access to a high-resolution PDF for download and review. Please make sure you have the EDAS Account in order to access your paper.

When will my paper be available for my review?

You can check your status via EDAS website.

Where can I obtain a list of keywords to include in my paper?

Keywords are listed in the IEEE Taxonomy, available by clicking http://www.ieee.org/documents/2009Taxonomy_v101.pdf

I am about to submit my paper for publication and it is in FrameMaker. Is this acceptable? What other formats may I submit my paper in?

IEEE accepts TeX, LaTeX, Word and Rich Text Format (RTF).

How to prepare my paper?

Please visit IEEE Author Digital Tool Box web page for more information.

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